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- General Forms
- Academic Equipment Grant
- Business Unit
- Funding Model System
- Minor Works Funding Request
- Payment Voucher
- Payroll & Staff Benefits
- Receipts
- Self-financed Programmes
- Tuition Fees
- Others
General Forms
| Auto-Pay (Company)Authorization Form | English Chinese |
| Auto-Pay (Individual) Authorization Form - non CU staff | English Chinese |
| Authorization, Approval and Delegation Log Form (11/2024) | PDF Format Excel Format |
| Staff Funding Transfer Form (03/2021) | PDF Format Word Format |
| Staff Funding Source Transfer - Examples |
Academic Equipment Grant
| Academic Equipment Grant Submission Form | PDF Format Excel Format |
| Academic Equipment Grant Submission – Terms and Conditions | PDF Format |
Business Unit
| Acknowledgement of having read and understood purchasing guidelines (BUS21(PR)-11/20) | |
| Declaration of Conflict of Interest (03/2021) | |
| Invitation to Quote and Quotation Form (BUS23QQF 01/2024) | |
| Quotation Sheet (BUS09QS 10/2023) | |
| Questionnaire for Microcomputer System Unit Purchases V.202106 | |
| Forms for Request For Quotation (RFQ) Invitation (11/2024) | |
| Forms for Tender Invitation (11/2024) | |
| Undertaking of Tender Supporting Personnel (Rev 11/2020) | |
| Consultation Form with EMO in Cases of Using Contractors Arranged Directly by Departments - Refurbishment Works/Equipment & Furniture Installations | |
| Request for Waiver of Competitive Quotation Comparison / Tender (BUS24QTW 06/2024) | |
| Record of monthly random checking of goods purchased (BUS22PR 03/10) | |
| Report on Sub-standard Goods/Services Supplied by Vendors | |
| Asset Disposal Form (BUS02AD 12/2021) | |
| Asset Transfer Form (BUS03AT 03/2019) | |
| Dispatch list of Official Mail | |
| Guidelines for the University Credit Card / Credit Card Payment Voucher (Rev 12/2021) | |
| Form#3 for Equipment Purchase Over HK$500,000 |
Funding Model System
| Production application login form for the Funding Model System (07/2018) | Word Format |
| Caps for Overseas Travelling and Official Entertainment Expenses | Excel Format |
Minor Works Funding Request
| Minor Works Funding Request Form | PDF Format Word Format |
| Minor Works Funding Request Form Appendix II – Cost Estimates | PDF Format Excel Format |
| Minor Works Funding Request Form Appendix III – Endorsement for Minor Works Application | PDF Format Excel Format |
| Minor Works Funding Request Form Appendix IV – Energy Saving Designs and Measures for E&M System | PDF Format Excel |
Payment Voucher
| Application for Financial Support for Non-local Travelling Expenses (09/2024) | PDF Format Word Format |
| Application for Financial Support for Non-local Travelling Expenses via E-form (09/2024) | PDF Format Word Format |
| Contract for Service Request Form (CFS-A-12-2018) | PDF Format |
| Template of Contract for Service Agreement (CFS-B-09-2018) | PDF Format Word Format |
| Interdepartmental Transfer Form | PDF Format Excel Format |
| Nomination Form for Category (A) Academic Visits (08/2023) | Word Format |
| Nomination Form for Category (B) Academic Visits (09/2024) | Word Format |
| List of Payment via Bank Deposit | Excel Format |
| Telegraphic Transfer form | Word Format |
Payroll & Staff Benefits
| Staff Loan Application Form (08/2024) | English Chinese |
| Staff Loan Notice of Repayment Form (01/2021) | English Chinese |
| Form for Application of Direct Payment for In-patient Service at PWH | PDF Format |
| Overtime Assignment Form (For Department’s / Unit’s internal record) | PDF Format Word Format |
| Overtime Allowance Claim Form (For submission to PSU for payment) | PDF Format Word Format |
| Request for Change of Payment Details for Overtime Allowance | PDF Format Word Format |
| Claim Form for Honorarium for Outside Engagement | PDF Format Word Format |
| Claim Form for Standby Allowance / Typhoon or Extreme Condition or Black Rainstorm Warning Allowance / Extended Service Allowance | PDF Format Word Format |
| Form PTPF(B) – Request for Payment to P/T Hourly-rate Staff based on Actual Time Involvement | PDF Format Word Format |
| Form PTPF(D) – Request for Change of Payment Details for Hourly-Rated Part-time Staff | PDF Format Word Format |
| Investment Options Re-allocation Instruction for Staff Superannuation Scheme (1995) |
Investment Options Re-allocation Instruction for Staff Superannuation Scheme (1995) |
| MPF Membership Enrolment Form | MRC |
| Arrangement for / Change of Voluntary Contribution for Employee Form | FRMT MRC |
| MPFS - Form for Checking / Clearance of Exemption Status (02/2021) | English Chinese |
| Reimbursement of Chinese Medicine Outpatient Service Fees Form | English Chinese |
| Reimbursement for Accident and Emergency Service Fee Form | English Chinese |
| Tax Reporting for Cessation of Employment (e-Form) |
Tax Reporting for Cessation of Employment (e-Form) Chinese English |
| MPF Exempted ORSO Scheme - Member Minimum MPF Benefit Transfer Form |
PDF Format |
| Request for MPF fund transfer - MPF(S)-P(M) Form | |
| Guidance Notes on Awarding Bonus Under the Performance-linked Reward Scheme | PDF Format Word Format |
| Special Funding Arrangement for Bonus Payment | PDF Format Word Format |
| Form for Standing List of Acting Nominees |
Receipts
| Points to note for BEA Merchant Account to collect online credit card payment | PDF Format |
| BEA Internet Gateway - Application Form For Opening Merchant Account (Merchant Account Application Form) | PDF Format |
| BEA Merchant Cyberservice Application Form | Word Format |
| BEA Internet Gateway - Merchant Account Maintenance Form | PDF Format |
| Online QR Payment - User Guide | PowerPoint Format |
| Online QR Payment - Application Form For Opening Merchant Account To Collect Online QR Payment | Word Format |
| Faster Payment System - User Guide | PowerPoint Format |
| Faster Payment System - Application Form For FPS Prefix | Word Format |
| Hang Seng Bank Limited - Mail Order Authorization Code Request Form | Word Format |
| CUSAP E-Workflow Departmental Settings Request Form - Invoicing and Receipt (07/2020) | PDF Format Word Format |
Others
| Addition/Cancellation of IDD Calling Card Form | PDF Format |
| Application for Donations Collection via BEA Credit Card Gateway | Word Format |
| Petty Cash Claim Form | Excel Format |
| E-Petty Cash Float Maintenance Form | PDF Format |
| IDD Charges Reallocation Form (12/2020) | Excel Format |
| Octopus Usage Log Sheet | Excel Format |
| List of Goods/Services received/rendered on/before 30 June 2024 but the Invoices are not available for Payment by 4 July 2024 | Excel |
| Notification Form For New / Demolished / Conversion Building(s) (06/2017) | |
| Portable Expensed Electronic Equipment (PEEE) | |
| Programme Administrative Service Form | Word |
| Record of Duty Trip | |
| Ticket Record Report | Excel Format |
| Undertaking Form for Disapproved Expenditure Application |
CUSAP Financial System
| Authorization and Approval Log Form (09/2021) (if access to CUSAP Financial Information Inquiry (FII) is needed) | PDF Excel |
| CUSAP E-Workflow Administrator Authorization Form (06/2023) | PDF Excel |
| CUSAP E-Workflow Departmental Settings Request Form - Purchasing (07/2020) | PDF Word |
| CUSAP E-Workflow Departmental Settings Request Form - Payment (03/2021) | PDF Word |
| CUSAP E-Workflow Departmental Settings Request Form - Invoicing and Receipt (07/2020) | PDF Word |
| CUSAP E-Workflow Departmental Settings Request Form - Interdepartmental Billing & Transfer (02/2022) | PDF Word |
Self-financed Programmes
| Budget Proposal for New Self-financed Degree and PgDip programme (i.e. Category 1 Programme) | Excel Format |
| Budget Proposal for New Self-financed Sub-degree programme (i.e. Category 2 Programme) | Excel Format |
| Budget Proposal for New Self-financed Non-award bearing programme (i.e. Category 3 Programme) | Excel Format |
| Tuition Fee for Self-financed Degree and PgDip programme (i.e. Category 1 Programme) 2024-25 | Excel |
| Tuition Fee for Self-financed Sub-degree, Professional and Continuing Education programme (i.e. Category 2 Programme) 2024-25 | Excel |
| Tuition Fee for Self-financed Non-award-bearing programme (i.e. Category 3 Programme) 2024-25 | Excel |
| Special Accrual Form for Self-financed Programmes | Excel Format |
| Transfer of Application Fee Form for Self-financed Programmes | PDF Format Word Format |
| Application for Special Tax Allowance | Excel |
| Tuition Fee Billing Update Form (CUSIS) for Self-financed Programme | PDF Format Word Format |
