Ticket System

Facility charges using Ticket System on campus

Ticket system is suitable for activities that have high transaction volume and the transaction price is pre-determined and immaterial. Facility charges that are using Ticket System on campus are as follows:

• Transport Unit – Shuttle Bus Fare
• Security Unit – Parking Fee and Fines
• Physical Education Unit – Court Booking Fee

Procedures in Handling Ticket System

Tickets Printing

1. Investment and Treasury Unit of Finance Office (“ITU”) should be consulted for printing of tickets. 
2. Purchase orders for printing tickets should be sent to ITU and should state clearly that tickets are to be delivered directly to ITU.
3. Individual Department should collect the tickets from ITU. The representative of the Department should sign on the Ticket Record Report upon collection of the tickets to acknowledge the receipt of ticket number range.

Tickets Management

1. When tickets are sold to the third party for cash, cash receipts should be banked in by the Department as soon as possible. If a large amount of cash is received, it should be banked in on the receipt date. 
2. The ticket custodian is required to update the Ticket Record Report whenever tickets are sold.
3. The Ticket Record Report should be verified by a supervisor, other than the custodian, who is of Executive Officer rank or above. If there is no staff of the said rank or above within the Department, the supervisor should be the one who oversees receipts function of the Department.
4. E-Receipt Voucher (without invoice) (“E-RVII”) should be prepared periodically and it should be reviewed and approved by the Department supervisor.
5. The approved E-RVII, Ticket Record Report, bank-in-slips and ticket stubs should be sent to ITU for verification and income posting on monthly basis.
6. ITU will initial the Ticket Record Report if the number ranges and dollar amount of the sold tickets agree with the ticket stubs and the amount shown in bank-in slip.
7. All unused tickets received by the Department must be kept by the custodian. All used tickets before sending to ITU should be collected and locked in a safe place not accessible by other staff.
8. All void tickets must be properly chopped with “VOID” and the void tickets must be attached to the ticket stubs and returned to ITU on monthly basis.
9. If there is any change of personnel in handling ticket sales, Department must notify ITU in writing.

Download Forms: Ticket Record Report

Contact

For any enquiries, please contact: